Notification/Circular No. – HO/38/13/11(3)2025-MIRSD-POD/I/1102/2025 dated December 24, 2025
Applicable Act/Rule – Securities and Exchange Board of India Act, 1992; SEBI (Registrars to an Issue & Share Transfer Agents) Regulations, 2025
SEBI previously issued procedures and documentation requirements for issuance of duplicate securities via circular dated May 25, 2022, and Para 22 of the Master Circular for RTAs (June 23, 2025). SEBI has now revised thresholds and documentation to simplify and speed up duplicate certificate processing and improve investor experience.
SEBI has increased the limit for simplified documentation applicability from ₹5 lakh to ₹10 lakh. Standardised Affidavit-cum-Indemnity format is prescribed (Annexure-A). For cases up to ₹10,000, Affidavit-cum-Indemnity is notarisation-exempt and can be submitted on plain paper. For securities above ₹10 lakh, additional documentation such as FIR/e-FIR/Police complaint/Court injunction is now mandatory, followed by newspaper advertisement by listed companies on a weekly basis. Listed companies/RTAs must process issuance requests strictly as per revised procedure. Ongoing in-process investor applications will also receive benefit of simplified norms, and re-submission of already-submitted documents shall not be insisted upon.
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