Compliance Requirement Under the act in Accordance with the Rules & Regulations:

1. Night Shifts (Section 28 of Occupational Safety, Health and Working Conditions Code, 2020)

When a worker’s shift extends beyond midnight: (a) for purposes of weekly holidays under Section 26, the ‘weekly holiday’ means a period of 24 consecutive hours beginning when the shift ends; and (b) the following day is considered to be 24 hours beginning when their shift ends, with hours worked after midnight counted as part of the previous day.

2. Prohibition of Overlapping Shifts (Section 29 of Occupational Safety, Health and Working Conditions Code, 2020)

Work shall not be carried on in any establishment by means of a system of shifts so arranged that more than one relay of workers is engaged in work of the same kind at the same time. This provision does not apply to mines. The appropriate authority may exempt any establishment, class of establishments, department, or category of workers from this provision.

3. Restriction on Double Employment in Factory and Mine (Section 30 | Rule 70)

No worker shall be required or allowed to work in a mine or factory if they have already been working in any other mine or factory within the preceding twelve hours, save in such circumstances as may be prescribed by the appropriate Government by general or special order.

4. Form XII: Notice of Periods of Work (Section 31 | Rule 71)

The notice of periods of work shall be displayed at conspicuous places — on a notice board or electronic board — and maintained in Form-XII. A copy of such notice shall be sent to the Inspector-cum-Facilitator electronically or by registered post. Any proposed change in the system of work that necessitates a change in the notice of periods of work shall be intimated to the Inspector-cum-Facilitator before the change is made; except with prior sanction, no change shall be made until one week has elapsed since the last change.

5. Annual Leave with Wages (Section 32 of Occupational Safety, Health and Working Conditions Code, 2020)

Every worker is entitled to leave with wages if they have worked for 180 days or more in a calendar year (including layoff, maternity, and annual leave periods, though no leave is earned for such periods). Entitlement is 1 day of leave for every 20 days of work for adults, and 1 day for every 15 days for adolescents or underground mine workers. Holidays are excluded from the period of leave taken. Workers joining after January 1st are entitled proportionately if they have worked for at least 1/4th of the remaining days in the calendar year. On discharge, dismissal, resignation, retirement, or death, payment of leave wages must be made within 2 working days (or within 2 months in the case of death).

6. Form-XIII: Employee Register (Section 33(a) | Rule 72)

Employers must maintain an Employee Register in Form-XIII electronically or otherwise. Records shall be up-to-date and must be available at the establishment’s office or a nearby building within 3 km radius. Entries shall be in English or Hindi and in the local language. Records shall be produced on demand before the Inspector-cum-Facilitator or authorised person. All registers and records shall be preserved in original for a period of five calendar years from the date of the last entry.

7. Form-XIV: Attendance Register-cum-Muster Roll (Section 33 | Rule 72)

Employers must maintain a Register of Attendance-cum-Muster Roll in Form-XIV electronically or otherwise. These records shall be up-to-date and must be available at the establishment’s office or a nearby building within 3 km radius.

8. Form-XV: Register for Wages, Overtime and Deduction (Section 33(a)(v) | Rule 72)

Employers must maintain a register of wages, overtime, and deductions in Form-XV electronically or otherwise. These records shall be up-to-date and must be available at the establishment’s office or a nearby building within 3 km radius.

9. Display of Notice Board at Work Place (Section 33(b) | Rule 73)

Every employer must display at conspicuous places of the workplace a notice showing: name and address of the establishment; hours of work; wage period; date of payment of wages; details of accidents and dangerous occurrences in the establishment for the last five years; name and address of the Inspector-cum-Facilitator having jurisdiction; and date of payment of unpaid wages to workers — in English, Hindi, and the local language understood by the majority of workers.

10. Form-XVI: Wage Slip (Section 33(c) | Rule 72)

Every employer shall issue wage slips in Form-XVI to employees, either electronically or manually.

11. Form XVII and XVIII: Annual Return and Half-Yearly Return (Section 33 | Rule 72(5) r/w Rules 74, 98(7), 72(8), 98(9))

The employer to which the provisions of the OSH Code apply shall upload a return in Form-XVII and Form-XVIII on the designated portal on or before the 28th or 29th day of February following the end of each calendar year. During inspection, the Inspector-cum-Facilitator may require the production of accounts, books, registers, and other documents maintained in electronic form. Every establishment to which Chapters III (EPF) and IV (ESIC) of the Code on Social Security, 2020 apply shall submit a self-declaration in Part IV of Form XVII electronically.

12. Filing of Return on Sale or Abandonment of Establishment (Section 33 | Rule 72(6))

Where an employer sells or abandons the operation of an establishment, they shall, within one month from the date of such sale or abandonment, upload a further return in Form XVII and XVIII on the designated portal for the period from the end of the preceding year up to the date of sale or abandonment.

13. Filing of Return on Discontinuance of Establishment (Section 33 | Rule 72(6))

Where an employer discontinues the working of an establishment, they shall, within four months from the date of such discontinuance, upload a further return in Form XVII and Form XVIII on the designated portal for the period from the end of the preceding year up to the date of discontinuance.

14. Maintenance and Preservation of Manual Registers and Records (Section 33 | Rule 72(7))

Manual registers and other records shall be legibly entered in ink in English or Hindi and in the local language, signed by the employer, and preserved in original for a period of five years after the date of the last report or entry. If the original record is lost or destroyed before the expiry of five years, true copies thereof, if available, shall be preserved for the specified period.

15. Form-XIX: Register of Accidents and Dangerous Occurrences (Section 33(a)(v) | Rule 75)

The Register of Accidents and Dangerous Occurrences required by sub-clause (v) of clause (a) of Section 33 of the Code shall be maintained in Form-XIX.

16. Form-XX: Register of Leave with Wages (Section 33(a)(v) | Rule 76)

The employer of every establishment shall maintain in respect of every employee a record of leave with wages in Form-XX, electronically or manually. The register shall be preserved for a period of 5 years after the last entry and shall not be destroyed even after the expiry of that period unless it has been properly transferred to a new register.

17. Employment of Women in an Establishment (Section 43 | Rule 83)

Women can work in all establishments and for all types of work under the Code. They may also work before 6 a.m. and after 7 p.m. with their written consent, subject to safety and other conditions set by the government. For night work, the following conditions apply: (a) written consent of the woman employee; (b) no violation of maternity benefit provisions under the Social Security Code, 2020; (c) safe and adequate transportation for pick-up and drop to be provided; (d) workplaces, passages, entry and exit points, toilets, washrooms, and drinking water facilities to be well-lit, nearby, and covered with CCTV surveillance; and (e) safe, secure, and healthy working conditions to be ensured.

18. Adequate Safety for Employment of Women in Dangerous Operations (Section 44 | Rule 84)

Employers must ensure adequate safety measures before employing women in hazardous or dangerous operations or processes that could endanger their health or safety. The Central Government may by notification declare the class of establishments and the scheme and standards for safeguarding women in hazardous processes as specified in the First Schedule to the Code.

19. Form-XXII: Contractor Licence (Sections 47, 48 | Rules 85–92)

No contractor shall supply or engage contract labour in any establishment employing fifty or more contract labour, or execute work employing fifty or more contract labour, except under and in accordance with a valid licence in Form XXII. Every contractor shall apply online for grant of licence in Form XXI through the Shram Suvidha Portal. Licence conditions require the contractor to ensure: (a) compliance with working hours under Section 25; (b) payment of wages as per the Code on Wages, 2019; (c) provision of statutory facilities by the principal employer where contract labour works on its premises; and (d) provision of other prescribed facilities.

20. Intimation of Contract Work Order to Competent Authority (Section 50 | Rule 86(3))

Every contractor shall, within 15 days of receipt of a work order, intimate the competent authority through the Shram Suvidha portal with the prescribed contract details. Intimation may be submitted by the contractor or an authorised representative and shall also be filed electronically through the Shram Suvidha Portal.

21. Principal Employer’s Liability for Payment of Wages Where Contractor Fails to Do So (Section 55(3) | Rule 98)

If the contractor fails to pay wages to contract labour within 7 days after the wage period, the principal employer shall pay the full or unpaid dues within 15 days and recover the amount from the contractor through deductions, debt recovery, or adjustment from security deposit. The contractor shall fix wage periods not exceeding one month, and wages shall be disbursed through bank transfer. The principal employer shall settle bills of the contractor related to dues of contract workers within the timelines agreed between the principal employer and contractor.

22. Display and Intimation of Contract Labour Wage Disbursement Details (Section 55 | Rule 98(6))

A notice showing the wage period and the date and time of disbursement of wages of contract labour shall be displayed at the place of work, and a copy shall be sent by the contractor to the principal employer electronically.

23. Form-XVIII: Half-Yearly Return by the Contractor (Section 55 | Rule 98(7))

Every contractor (including contractors employing fewer than 50 contract labour) shall send a half-yearly return in Form-XVIII electronically to the Deputy Chief Labour Commissioner (Central) concerned, not later than 30 days from the close of the half year (i.e., January to June, and July to December).

24. Form-XXIII: Experience Certificate of Contract Employee (Section 56 | Rule 100)

Every contractor shall issue on demand an experience certificate in Form-XXIII to the contract labour, giving details of the period worked, the work performed, and experience gained in various fields.

25. Prohibition on Employment of Contract Labour (Section 57 of Occupational Safety, Health and Working Conditions Code, 2020)

It is prohibited to employ contract labour in core activities, except in the following cases: (a) if such activity is ordinarily done through a contractor; (b) the activities are such that they do not require full-time workers; or (c) there is a sudden increase in the volume of work in the core activity requiring completion within a short time.

26. Facilities to Inter-State Migrant Workers (Section 60 of Occupational Safety, Health and Working Conditions Code, 2020)

It shall be the duty of the employer or contractor employing inter-State migrant workers: (i) to ensure suitable conditions of work; and (ii) in case of accident or serious bodily injury to such worker, to report to the concerned authorities. The employer or contractor shall also extend all benefits available to a regular worker of the establishment — including benefits under ESI, EPF, and other applicable laws — and medical check-up facilities.

27. Journey Allowance to Inter-State Migrant Workers (Section 61 | Rule 102)

If a worker has worked for a period of not less than 180 days in an establishment in the preceding 12 months, the employer shall pay a lump sum amount of fare by train (not less than II Class Sleeper) or by bus or any other mode of transport from the place of employment to the place of residence, once in twelve months. If a worker changes employer during the employment period without having availed journey allowance from the previous employer, and has completed 180 days including the period with the previous employer, the new employer shall pay the journey allowance.

28. Setting Up of a Toll-Free Helpline Number for Inter-State Migrant Workers (Section 63 | Rule 103)

A toll-free helpline number shall be provided through general or special order by the Director General, Labour Welfare Organisation, Ministry of Labour and Employment, to address queries and the safety of inter-State migrant workers.

29. Prohibition of Employment of Audio-Visual Worker Without Agreement (Section 66(1) of Occupational Safety, Health and Working Conditions Code, 2020)

An audio-visual worker cannot be employed for the production of an audio-visual programme without a written agreement. Such agreement is to be registered with the competent authority notified by the appropriate Government by the producer of the audio-visual programme.

30. Form-XXIV: Agreement for Audio-Visual Workers (Section 66(2),(3),(4) | Rule 105)

Agreements for audio-visual workers with the producer shall be entered into in Form-XXIV. The agreement must include: nature of assignment; wages and other benefits; health and working conditions; safety; hours of work; welfare facilities; dispute resolution mechanism; and related particulars. A copy of the agreement shall also be forwarded by the producer to such authority as prescribed by the appropriate Government. In the event that a dispute resolution process fails, either party may refer the dispute to a conciliation officer or tribunal in conformity with the Industrial Relations Code, 2020.

31. Notice of Initial Medical Examination in Mines (Section 70(3) | Rule 111)

For initial medical examinations in mines, the employer must give at least seven days’ written notice to the person being examined, using a form specified by the Chief Inspector-cum-Facilitator. A copy of the notice must also be sent to the examining authority.

32. Notice of Periodic Medical Examination in Mines (Section 70(3) | Rule 111(2))

For periodic medical examinations in mines, the manager must give at least twenty days’ written notice in writing to the person to be examined, in the form notified by the Chief Inspector-cum-Facilitator. The employer shall send a copy, along with previous medical certificates, to the examining authority.

33. Second Notice of Medical Examination in Mines (Section 70(3) | Rule 111(3))

A person who for any reasonable cause fails to submit to the medical examination as per the notice issued shall be given a second notice of a minimum period of ten days in the form notified by the Chief Inspector-cum-Facilitator, by the manager. A copy of every such notice shall be sent by the manager to the examining authority.

34. Medical Examination of Women (Rule 116)

A woman employee shall preferably be examined by a female medical practitioner. Where a female qualified medical practitioner is not available, the woman employee may be medically examined by a male qualified medical practitioner only in the presence of another woman.

35. Establishment and Location of Rescue Rooms Where More Than 100 are Employed Below Ground (Section 72 | Rules 125, 126)

Below-ground mines employing over 100 persons must have a surface rescue room if no rescue station exists within 35 km. One rescue room may serve nearby mines of the same employer provided: (a) total below-ground employment does not exceed 5,000; and (b) all mines are within 35 km and road-connected to the rescue room. With approval, a rescue room may function as a rescue station if it has additional equipment (including 15 extra two-hour self-contained breathing apparatus sets) and is managed by qualified instructors and at least five rescue-trained individuals.

36. Written Report in Case of Accident in Below-Ground Mine (Section 72 | Rule 131(6))

In case of an accident in a below-ground mine involving rescue apparatus, the manager shall send a written report to the Chief Inspector-cum-Facilitator and Inspector-cum-Facilitator within 24 hours of the accident in the prescribed form.

37. Written Report in Case of Accident in Rescue Station or Rescue Room in a Mine (Section 72 | Rule 131(7))

In case of an accident in a rescue station or rescue room arising out of the use of any rescue apparatus, a written report shall be sent electronically within 24 hours of such accident by the Superintendent to the Chief Inspector-cum-Facilitator and Inspector-cum-Facilitator in the form specified by general or special order of the Chief Inspector-cum-Facilitator.

38. Special Training for New Technology, Equipment, or Systems in Mines (Section 72 | Rule 161)

If new technology, equipment, or systems of work are introduced in a mine, the employer must submit the training module to the Chief Inspector-cum-Facilitator at least 60 days prior to introduction. The Chief Inspector-cum-Facilitator may require modifications. Employees must be trained according to this module and the specified training scheme before deployment.

39. Appointment of Substitute if Training Manager is Not Available (Section 72 | Rule 164(3))

If the Training Officer is temporarily unavailable, the owner, agent, or manager must appoint a qualified substitute in writing for up to 30 days. For extensions beyond 30 days, prior written consent from the Chief Inspector-cum-Facilitator is required.

40. Notice of Appointment, Discharge, Dismissal, Resignation, or Termination of Service of Training Officer (Section 72 | Rule 164(4))

Every appointment, discharge, dismissal, resignation, or termination of service of a Training Officer and the date thereof shall be communicated by the owner or agent to the Chief Inspector-cum-Facilitator and Inspector-cum-Facilitator within seven days from the date of such event.

41. Prior Notice of Closure or Discontinuance of Vocational Training Centre (Section 72 | Rule 176)

To close a training centre or discontinue its operation for over 60 days, the mine employer/owner of the common vocational training centre must give notice in the form specified by the Chief Inspector-cum-Facilitator, stating the reasons, at least 30 days in advance. If unforeseen circumstances cause a closure or discontinuance before notice is given, or if discontinuance extends beyond 60 days without prior intention, immediate notification is required.