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Provisions Related to Registered Office of Company

• According to Section 12(1), every company shall, within thirty days of its incorporation, and at all times thereafter, have a registered office capable of receiving and acknowledging all communications and notices addressed to it.
• Under Section 12(2), the company must furnish verification of its registered office to the Registrar of Companies within thirty days of its incorporation. The company is required to furnish to the Registrar verification of its registered office in e-Form INC-22 within a period of thirty days from the date of its incorporation. (Rule 25 and 27 of The Companies(Incorporation) Rules, 2014)
• Further, Section 12(3) prescribes several display and disclosure requirements:

(a) The company must paint or affix its name and registered office address in a conspicuous position at every office or place of business, using legible letters, and in local language characters if necessary.

(b) The company’s name must be engraved in legible characters on its seal (if any).

(c) The company must include its name, registered office address, Corporate Identity Number (CIN), telephone, fax, email, and website on all business letters, billheads, letter papers, notices, and publications.

(d) The company’s name must be printed on hundies, promissory notes, bills of exchange, and other prescribed documents.

• If a company has changed its name in the last two years, it must also display its former name(s) along with the current name wherever required. For a One Person Company (OPC), the words “One Person Company” must appear in brackets below the name.
• Company to get its name, address of registered office, CIN, telephone no, fax, e-mail, website address printed on all its bills/ letterheads/ business letters, notices, official publication (Section 12 (3) (c))
• Under Section 12(4), any change in the situation of the registered office must be notified to the Registrar within fifteen days of such change in Form INC 22 (Rule 25 and 27 of The Companies (Incorporation) Rules, 2014)